Organizational Meeting and Town Board Meeting held January 5, 2010 at 6:00 P.M. at the Town Hall in

Schroon Lake N.Y.

Present:

Town Supervisor: Cathy Moses

Councilpersons: Roger Friedman, Clara Phibbs, Mark Whitney and Meg

Wood

Town Clerk: Patricia Savarie

Also Present: See Attached

Supervisor Moses called the meeting to order at 6:02 P.M. with a Pledge to the Flag.

Resolution #1 Purchase of Computer Software for Code Officer

Councilwoman Phibbs moved a resolution to purchase a computer software system for the Code Officer, Don Sage, provided that the price has not gone up and that the demonstration which will be presented at 10:00 a.m. on Monday goes well in Dons opinion. The cost of the software from BAS is $4,500.00, seconded by Councilman Whitney; carried.

Resolution #2 911 Road Name

Councilman Friedman moved a resolution to accept the name of Sugarbush Way for the old Delorm property across from the Blue Ridge Motel located on Route 9 just 790’ south from the North Hudson Town Line, seconded by Councilwoman Phibbs; carried.

Resolution #3 Approval of Minutes

Councilman Whitney moved a resolution to accept the 5:00 P.M. December 14, 2009 Special Town Board Minutes, seconded by Councilman Friedman; carried.

Councilman Friedman moved a resolution to accept the 6:00 P.M. December 14, 2009 Special Town Board Minutes, seconded by Councilwoman Phibbs; carried.

Councilman Whitney moved a resolution to accept the 7:00 P.M. December 14, 2009 Regular Town Board Minutes, seconded by Councilman Friedman; carried.

Resolution #4 Audit of Claim

Councilwoman Wood moved a resolution to accept the bills to be paid as reviewed, seconded by Councilman Friedman; carried.

2009

General $34,068.66 Highway $16,100.02 Sewer $2,922.47 Water $1,681.63

Pier Project $1,767.60 Airport Project $5,852.26 Sewer Project $9,159.73


 

2010

General $39,399.72 Highway $8,746.00 Sewer $1,312.00 Water $1,312.00

Resolution #5 Budget Transfers

Councilman Whitney moved a resolution to do Budget Transfer, seconded by Councilman Friedman; carried.


 

From


 


 

To


 


 


 

Account


 


 

Amount


 

Account


 


 

Amount


 

A00-01-1920.400

ASSOCIATION DUES


 

$700.00


 

A00-01-1330.400


 

TAX COLL. CONTRAC

$1,100.00


 

A00-01-1910.400

INSURANCE


 

$ 400.00


 


 


 


 


 


 

To cover additional cost of mailing envelopes.


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-01-1355.200

ASSESSORS EQUIP


 

$ 1,000.00


 

A00-01-1355-400


 

ASSESSORS CONTRA

$ 3,400.00


 

A00-01-1910.400

INSURANCE


 

$ 2,400.00


 


 


 


 


 


 

to cover additional cost incurred from county for data mailers


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-01-1680.400

CENTRAL DATA CONT


 

$ 804.00


 

A00-01-1680.100


 

CENTRAL DATA PAY

$ 804.00


 


 


 


 


 


 


 


 


 


 


 

To cover payroll cost that are split between departments


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-01-1010.400

JUSTICE CONTRAC


 

$ 750.00


 

A00-01-1670-400


 

PRINT&MAIL CONTRA

$ 750.00


 

To cover additional cost of printing and mailing


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-01-1650.100

CENTRAL COMM PAY


 

$ 682.00


 

A00-01-1950-400


 

JUDGEMENTS

$ 917.00


 

A00-01-1910-400

INSURANCE


 

$ 235.00


 


 


 


 


 


 

To cover cost per court order in reference to assessments


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-02-3510-400

DOG CONTROL CONT


 

$ 33.00


 

A00-02-3510-100


 

DOG CONTROL PAY

$ 57.00


 

A00-02-3620-400

CODES CONTRAC


 

$ 24.00


 


 


 


 


 


 

to cover extra coverage for dog control Hobby Fair


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-01-1990.400

CONTINGENT


 

$ 5,550.00


 

A00-03-4989-400


 

LAKE STUDY CONTRA

$ 5,550.00


 

To cover board approved additional cost for Paradox and Schroon Lake for milfoil control


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-04-5410.400

SIDEWALKS


 

$ 9,600.00


 

A00-04-5132-400


 

HIGHWAY GARAGE

$ 11,000.00


 

A00-04-5182-400

STR.LIGHTS


 

$ 1,400.00


 


 


 


 


 


 

To cover additional cost for the installation of wood boiler and repairs to garage building


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-06-7110.400

PARKS CONTRACTUAL

$ 4,950.00


 

A00-06-7110.100


 

PARKS PAYROLL

$ 4,950.00


 

To cover additional cost for payroll due to extra help because illness or injury


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-06-7110.400

PARKS CONTRACTUAL

$ 1,015.00


 

A00-06-7140-100


 

SKI TOW PAY

$ 1,015.00


 

Additional cost for coverage at ski-tow


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-01-1990-400

CONTINGENT


 

$ 9,450.00


 

A00-06-7140-400


 

SKI-TOW CONTRACT

$ 9,500.00


 

A00-06-7110-400

PARKS CONTRACTUAL

$ 50.00


 


 


 


 


 


 

To cover expense of installation of the generator at the ski tow and expense of hill maintenance.


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-06-7110.400

PARKS CONTRACTUAL

$ 2,200.00


 

A00-06-7145-400


 

SNOW GROOMER

$ 2,200.00


 

To cover additional cost of groomer repair


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-06-7180-100

GOLF PAYROLL


 

$ 5,713.00


 

A00-06-7180-401


 

GOLF CLUB HOUSE

$ 5,713.00


 

To cover cost of club house expenses for 2009


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-06-7310-400

YOUTH CONTRACTUAL

$ 1,567.00


 

A00-06-7310.100


 

YOUTH PAYROLL

$ 1,567.00


 

To cover additional expense for lifeguard payroll


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-02-3120-100

POLICE PERSONNEL


 

$ 1,788.00


 

A00-06-7550-400


 

CELEBRATIONS

$ 1,788.00


 

To cover cost of the street dance


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-07-8020.400

PLANNING CONTRAC


 

$ 525.00


 

A00-07-8510-400


 

BEAUTIFICATION CON

$ 525.00


 

To cover additional expenses beautification committee


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-08-9055-800

DISABILTY


 

$ 283.00


 

A00-08-9030-800


 

SOCIAL SECURITY

$ 283.00


 

To cover additional expenses social security


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

A00-08-9060-800

HEALTH INS


 

$ 4,949.00


 

A00-07-8160-100


 

LANDFILL PAY

$ 949.00


 


 


 


 


 


 

A00-07-8160-400


 

LANDFILL CONTRAC

$ 4,000.00


 

To cover additional cost of trash removal and payroll cost .


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

From


 


 

To


 


 


 

Account


 


 

Amount


 

Account


 


 

Amount


 

DA0-04-5130.100

MACHINERY PER


 

$5,520.00


 

DA0-04-5130.200


 

MACHINERY EQUIP

$5,520.00


 

To cover additional cost of equipment purchases


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

DA0-04-5130-100

MACHINERY PERS


 

$ 7,802.00


 

DA0-04-5130.400


 

MACHINERY CONTRAC

$ 7,802.00


 

To cover additional expenditures


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

SEWER


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

SS0-07-8110.100

SEW ADMIN PERS


 

$ 6,900.00


 

SS0-07-8110.400


 

SEW ADMIN CONTRAC

$11,000.00


 

SS0-07-8120.400

SEW COLLECT CON


 

$ 4,100.00


 


 


 


 


 


 

To cover additional expenses


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

SS0-07-8120-400

SEW COLLECT CON


 

$ 6,900.00


 

SS0-07-8120-100


 

SEW COLLECT PERS

$ 6,900.00


 

To cover additional payroll for Bill Jenks .


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

SS0-07-8130.200

TREAT & DISPOS EQ


 

$ 9,300.00


 

SS0-07-8130-400


 

TREAT & DISPOS CON

$20,000.00


 

SS0-07-8130-100

TREAT & DISPOS PAY


 

$ 1,000.00


 


 


 


 


 


 

SS0-07-8120-400

SEW COLLECT CONT


 

$ 7,000.00


 


 


 


 


 


 

SS0-08-9789-600

DEBT PRINCIPAL


 

$ 2,700.00


 


 


 


 


 


 

To cover additional operating cost.


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

SS0-08-9010.800

STATE RETIREMENT


 

$ 644.18


 

SS0-08-9730-700


 

DEBT INTEREST

$ 644.18


 

To cover interest expense incurred for close out of project I


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

WATER


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

SW0-07-8310-100

ADMIN PERS


 

$ 1,000.00


 

SW0-07-8310-400


 

ADMIN CONTRACTUAL

$ 1,000.00


 

To cover additional expenses


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

SW0-07-8320-100

SOURCE POWER PAY


 

$ 4,300.00


 

SW0-07-8340-100


 

TRANS&DISTRI PAY

$ 4,300.00


 

To cover payroll for Bill Jenks budgeted wrong expenditure account.


 


 


 


 

Resolution #6 Budget Amendment for Maintenance Personnel

Councilman Whitney moved a resolution to accept the budget amendment for additional payroll for maintenance men paid to do building and electrical projects for grant, seconded by Councilman Friedman; carried.

Appropriated Fund Balance A599 $22,100.00

Appropriations A960 $22,100.00

Resolution #7 Budget Amendment for Golf Course

Councilman Whitney moved a resolution to accept the budget amendment for the purchase of equipment at the Golf Course as approved by Board seconded by Councilman Friedman; carried.

Appropriated Fund Balance A599 $28,100.00

Appropriations A960 $28,100.00

Resolution #8 Budget Amendment for Veterans Memorial Wall

Councilwoman Phibbs moved a resolution to accept the budget amendment to account for balance of money approved by the Town Board in 2008 for the Veterans Memorial Wall, seconded by Councilman Friedman; carried.

Appropriated Fund Balance A599 $14,000.00

Appropriations A960 $14,000.00

Resolutions 9 – 68

Councilman Whitney moved resolution #9 – 68, seconded by Councilwoman Phibbs; carried.

#9 Day and time of the monthly Town Board meeting shall be the second Monday of each month at 7 PM unless otherwise advertised.

#10 Legal Newspaper - Times of Ti, Daily Glens Falls Post Star & Press Republican

#11 Official Depository - Glens Falls National Bank & any other NYS bank for investments

#12 Sewer and Water Tax Collector – Patty Savarie

#13 Auto expenses for Town employees $.455 per mile

#14 Budget Officer - Cathy Moses

#15 Health Officer-HHHN-Hourly as needed

#16 Register of Vital Statistics – Patty Savarie - Deputies – Betsy Calhoun & Denise Paradis

#17 Deputy Clerk of conservation licenses – Betsy Calhoun & Denise Paradis

#18 Maximum of $1000 for small tools and implements for Highway Department without prior Town Board approval.

#19 Legal Holidays for Town employees - New Years Day, Martin Luther King Jr. Day, Presidents’ Day, Good Friday*, Memorial Day, Independence Day, Labor Day, Columbus Day, General Election Day, Veteran’s Day, Thanksgiving Day and Friday after, and Christmas Day (Day after only if it falls on a scheduled workday. (*Transfer Station employees will observe Easter Sunday as a holiday in lieu of the Good Friday holiday.)

#20 Deputy Supervisor - Roger Friedman $1000/Ann.

#21 Deputy Highway Superintendent – Roger Mahler - $1500/Ann.

#22 Secretary to the Supervisor-$14.72 per hr.

#23 Salaries of elected officials as budgeted and advertised

#24 Salaries for HEO’s - Roger Mahler and Charles Hall - $17.82 per hr., and Chris Paradis - $14.75 per hr.; MEO’s Gordon Graves - $17.13 per hr.,Richard McCray - $13.73 per hr., Paul Bessey - $15.69, MEO’S Wayne Welch $12.26; Nathan Armstrong- $12.26; LABORER as follows: ; Raymond Planty – Laborer with seniority - $14.36 per hr.; Richard R. McCray- $10.30

#25 Department head salaries per budget.

#26 Town Clerk hours - 10AM to 12 N - 1PM to 3PM – Mon - Fri

#27 Public Information Officer - Town Clerk

#28 Chairman of Board of Assessors – Richard Schoenstadt

#29 Chairman of Planning Board – Richard Schoenstadt

#30 Chairman of Zoning Board of Appeals – Robert Claus – Temporary Chair

#31 Accept Mariam Friedman’s resignation with regret as Chairman of Youth Commission - $2,000/ Ann.

#32 Advertise for Youth Commission Board Member

#33 Appoint Tina Armstrong Youth Coordinator - $1500/Ann.

#34 Town Attorney to be retained as needed - Cherie Indelicato

#35 Renew contract with Senior Citizens - $13,150 Rec. & Soc. Program

#36 Dog Warden - $800/Ann. each, plus $.455 per mile – Laurie Bruce

#37 School Crossing Guard – Jeanette Peterson - $9.00

#38 Building Inspector III – Donald Sage

#39 Approval of Chamber of Commerce Contract as budgeted - $20,000

#40 Approval of Ambulance Contract-$45,000

#41 Re-appointment to Youth Commission- Tina Armstrong- 12-31-14

#42 Re-appointment to Planning Board – Jane Jenks -12-31-14

#43 Re-appointment to Board of Assessment Review – Jack Boyea- 12-31-14

#44 Re-appointments to Library Board – Iris Civilair – 12-31-14

#45 Accept Rebecca Coles Resignation with regret to the Revolving Loan Fund Committee

#46 Advertise for Revolving Loan Committee

#47 Re-appointments of Revolving Loan Fund- Kathy Shiell and Joe Kelly- 12-31-11

#48 Approve attendance to Association of Towns Annual meeting in February with all actual and necessary expenditures being paid by the town. Voting delegate for Assn. of Towns Meeting - Cathy Moses – Alternate - Roger Friedman

#49 Resolution to use short form for advertising of Annual Report of fiscal affairs of the Town of Schroon

#50 Town Historian – Gary Glebus- $600

#51 Resolution to pay bills to date and to pay utility bills when received during 2010

#52 Petty cash fund for Town Justice - $200, for Town Clerk - $50,

#53 Renew Dog Control Contract with Dr. Mack

#54 Accept 2006 Historian Report - Table

#55 Accept 2006 Justice Report - Table

#56 Accept Golf Course Annual Report - Table

#57 Accept Animal Control Officers’ Report- Table

#58 Set copy fees at $.25 for first 10, then $.10 per copy

#59 Accept Zoning/Septic/Bldg. codes report form Codes Enforcement Officer, Don Sage - Table

#60 Water Meter Reader Billy Jenks the Water and Sewer Assistant Operator.

#61 Accept resignation of Joan Cunningham Parade Chairperson with regret

#62 Advertise for Parade Chairperson for $1500.00/Ann.

#63 Set Fax Fee to $2.00 out-going

#64 Continue Schroon Lake Water Quality Study with Adirondack Ecologist per budget

#65 Review Procurement Manual

#66 Annual Accounting – Any Department collecting monies

#67 Renew County & State Highway Work Permit

#68 Approval of the Highway Superintendent’s attendance to the Annual Highway School including the payment of necessary expenditures

#69 Set hourly rate for Board of Assessment Review - $10.00 per hour and mileage $445

Resolution #70 Fuel Bid

Councilman Friedman moved a resolution to accept the State Contract Fuel Bid, seconded by Councilman Whitney; carried.

Resolution #71 Accept NYS CDBG Grant Agreement

RESOLUTION OF AUTHORIZATION AND ACCEPTANCE OF NYS CDBG GRANT AGREEMENT NO. 1044ED682-09

The following resolution was moved by: Councilman Whitney


WHEREAS, the Town has received a notice of award of a NYS CDBG Grant in the amount of $585,000, the Town Board of the Town of Schroon hereby authorizes and directs the Town Supervisor as the person to execute this Agreement on behalf of the Town, said acts being done in such manner and form as to comply with all applicable laws to make this Agreement a valid and legally binding act and agreement of the Recipient.


Roll Call Vote:

Cathy Moses Aye

Roger Friedman Aye

Clara Phibbs Aye

Mark Whitney Aye

Meg Wood Aye


Resolution #72 Renew oil Separator contract for Highway Garage

Councilwoman Phibbs moved a resolution to accept the oil separator contract for the Highway Garage floor drain system, seconded by Councilman Friedman; carried.

Resolution #73 Purchase of Lights at Ski Tow

Councilman Whitney moved a resolution to purchase Lights for the ski tow through Army Surplus at $500.00 each, not to exceed $2,000.00 for all of them, seconded by Councilman Friedman; carried.

Executive Session

Councilman Friedman moved to go into Executive Session at 7:09 P.M. to discuss possible litigations on the town’s groomer, seconded by Councilwoman Wood; carried.

Councilman Whitney moved to come out of Executive Session at 7:16 P.M., seconded by Councilwoman Wood; carried.

Resolution #74 Town Attorney to do letter to Jefford Steel and Engineering

Councilman Whitney moved to have the Town Attorney, Cheri Indelicato, write Jefford Steel on the groomer and the problems we are having with the cleats they manufactured and also to have the cleats analyzed and x-rayed by another company, seconded by Councilman Friedman.

Resolution #75 Order new Track for Groomer

Councilman Whitney moved a resolution to purchase a new track for the Groomer from Bombardier in the amount of $7,000.00 seconded by Councilwoman Wood; carried.

Councilwoman Phibbs moved to adjourn at 7:28 P.M., seconded by Councilman Whitney; carried.

Councilman Whitney moved to come back into session at 7:28 P.M., seconded by Councilman Friedman; carried.

Supervisor Moses stated to all the Board Members that the State of New York Retirement System is requiring all Elected Officials must keep track of all their hours for three consecutive months out of the next 150 days.

Councilwoman Phibbs moved to adjourn at 7:31 P.M., seconded by Councilman Friedman; carried.

 

I, Patricia J. Savarie, do hereby certify the foregoing to be a true and correct transcript from the minutes now on file in my office and of the whole such original minutes.


Patricia J. Savarie

Town Clerk